Is it for me?

If you’re using Microsoft 365 for email and collaboration, you probably generate large amounts of new content every day. Ideally, the content you hold in Microsoft 365 should be retained for the correct amount of time, but it should also be deleted when no longer required.

Existing regulations, such as the GDPR, require certain types of data to be retained for a specified amount of time. Does your organisation have the tools and policies in place to ensure this happens? When data is no longer required, or should no longer be retained, do you have a way to ensure it’s removed from your environment? Retaining data longer than necessary not only risks non-compliance, it also dilutes the value of important, active data your organisation holds.

Thankfully, Microsoft 365 includes the tools you need to implement good information management practices within your organisation. Our Microsoft 365 data retention engagement will provide:

• An information management and retention strategy, for files and emails held in Microsoft 365.
• Identification of all key information assets and their associated retention period.
• The implementation of formal records management, if required.
• The creation of labels and policies, used to identify information assets and manage their retention and deletion.
• Communications and training, required to support the roll-out of retention across the organisation.

Why yoko:10?

Our consultants have a long history delivering SharePoint enterprise document and records management solutions. That means they understand the theory and best practice associated with data retention and information lifecycle. We’ve delivered data retention projects which use the complete Microsoft 365 information governance toolset, including Microsoft’s new unified labelling solution.

At yoko:10, we don’t just select and configure the right tools which meet your needs, we also help you define an overall information management and retention strategy.

Implementing organisation wide retention is a daunting task for any business, but it’s less so when you have a clear process to follow and the right experience to leverage.

What’s involved?

We’re on hand to discuss your data retention requirements, or answer any other questions you have about Microsoft 365 information governance. Just pick up the phone or drop us an email.

In the meantime, here’s an overview of the main areas we’d expect to cover when delivering a data retention project:

• Review the organisations current position, goals, and aspirations for data retention.
• Support with defining the organisations information assets and associated retention periods.
• Agree and document the approach, and Microsoft 365 features, that will be used to manage data retention within your organisation.
• Complete the configuration of Microsoft 365 retention features, labels, and policies, in line with the agreed plan.
• Assist with internal communications and deliver awareness workshops for employees.
• Support the roll-out of retention features to departments and teams across the organisation.

How much and how long?

Our data retention projects start from £5,320 + VAT and can be completed in as little as four weeks.

You may also be interested in:

• Data Classification and Protection.
• Rencore Governance